Policies and Procedures | SCC

Policies and Procedures

SECTION 2: Human resources

KCTCS Policies/Procedures (Pol/Proc) Pol/Proc SCC Pol/Proc Pol/Proc

2.0 Kentucky Community and Technical College System Employment

Policy    
2.0.1.1 Employment Status Categories Procedure    
2.0.2.1 Kentucky Community and Technical College System Employment Policy    
2.1 Faculty, Faculty Rank, and Faculty Titles Policy    
2.2 Emeritus Status for College Presidents Policy    
2.3 KCTCS Faculty Search / Appointment / Orientation Policy    
2.4 KCTCS Personnel Records Policy    
2.4.2 Enterprise Content Management (ECM) System Document Imaging and Capture Policy    
2.5 KCTCS Performance Review Policy    
2.6 Promotion in Rank (All Eligible Faculty) Policy    
2.6.3 KCTCS Rank and Promotion Guidelines for Term Contract Faculty Policy    
2.8 KCTCS Employee Separation Policy    

2.9.1.2 Kentucky Community and Technical College System Academic Freedom Policy

Policy    
2.10 Faculty and Staff Tuition Assistance Policy    
2.10.1.1 KCTCS-Sponsored Employee Development Policy    
2.11 Work Load Policy    
2.11.3 KCTCS Outside Employment Policy    
2.11.3.1 Running for or Serving in Elective or Appointive Office Policy    

2.11.4 Kentucky Community and Technical College System Policy on Salary Supplements* to KCTCS Employees from Outside Sources

Policy    
2.14 Leaves of Absence Policy    
2.14.1 Faculty and Staff Vacation Leave Policy    
2.14.1.3 Terminal Vacation Pay Policy    
2.14.2 Faculty and Staff Sick/Temporary Disability Leave Policy SP2.14.2-1 Paid Sick Leave Procedure for Faculty Procedure
2.14.2.1 Conversion of Staff Temporary Disability (Sick) Leave Policy    
2.14.2.2 KCTCS Family and Medical Leave Policy Policy    
2.14.2.3 Unpaid Medical Leaves of Absence Policy    
2.14.2.5 Sick Leave Sharing Program Policy    
2.14.3 Unauthorized Absences or Leaves Policy    
2.14.4 Voting Leave Policy    
2.14.5 Political Leave Policy    
2.14.6 KCTCS Sabbatical Leave Policy    
2.14.7 Educational Leave Policy    
2.14.8 Scholarly Fellowship Leave Policy    
2.14.9 Holiday Leave Policy    
2.14.10 Military Leave of Absence Policy    
2.14.11 Special/Other Leave Policy    
2.14.12 Emergency Closings Policy    
2.14.13 Institutional Closings Policy    
2.14.14 Bereavement Leave Policy    
2.14.15 Jury Duty Policy    
2.14.16 Court Appearances Policy    
2.15 KCTCS Classification and Compensation Administration Policy    

2.15.1.2.1 Policy on Dues Deduction

Policy    
2.15.3 Adminstrative Reduction in Force Policy Policy    
2.15.3P Administrative Reduction in Force Procedure Procedure    
2.15.2 Employment Actions Policy    
2.15.5 Shift Differential Pay Policy    

2.16 KCTCS Personnel Dispute Resolution

Policy    
2.16.1.1 Informal Personnel Dispute Resolution Procedures Procedure    
2.16.2.1 Faculty Appeals through the KCTCS Senate Advisory Committee on Appeals (KCTCS Senate ACA) Policy    
2.16.2.2 KCTCS Formal Complaint Resolution Policy Policy    
2.16.2.2-P Compliant Resolution Procedure Procedure    

2.16.3 KCTCS Independent Third Party Appeal Process

Policy    

2.17 Independent Third Party Appeal Process for Academic Governance Issues

Policy    
2.18 Employment Selection Policy    

2.18.7.1 Kentucky Community and Technical College System Policy on Continued Employment Status

Policy    
2.19 Attendance/Hours of Work Policy    
2.19.7 KCTCS Job Abandonment Policy Policy    
    SP2.20-1 Education Bonus Policy Policy
Appendix 1 Former KRS 151B Employees Transferred To KCTCS Under KRS 164.5805(1)(e)      
Appendix 1 Former KRS 18A Employees Transferred To KCTCS Under KRS 164.5805(1)(e)      

SECTION 3: Equal Opportunity, Benefits, Health, and Safety Related Policies

KCTCS Policies/Procedures (Pol/Proc) Pol/Proc SCC Pol/Proc Pol/Proc

3.1 Equal Employment Opportunity

Policy    
3.1.1 KCTCS Policy for Employing People With Disabilities Policy    
3.2 Pregnancy-Related Accomodations Policy    
3.2-P Pregnancy-Related Accomodations Procedure Procedure    
3.3.1 Anti-Harassment/Descrimination Policy Policy    
3.3.1A-P Sexual Misconduct Procedure Procedure    
3.3.1P Anti-Harassment/Discrimination Procedure Procedure    
3.3.2 Nepotism Policy    
3.3.3 Immigration Law Compliance Policy    
3.3.4 Employment of Minors Policy    
3.3.5 Intellectual Property Policy    
3.3.6 Kentucky Community and Technical College System Environmental Health and Safety Policy Policy    
3.3.12 Sales and Solicitation Policy    
3.3.13 KCTCS Substance Abuse Policy    
3.3.13.2 KCTCS Alcohol Policy Policy    
3.3.14 KCTCS Tobacco Free Policy Policy SP3.3.14-1 Tobacco Free Campuses and Centers Policy Policy 
3.13.15 KCTCS Campus Speech Policy Policy    
3.3.16 Kentucky Community and Technical College System Policy and Procedural Guidelines for the Management and Use of Facilities Policy    
3.3.17 Kentucky Community and Technical College System Emergency Response/Crisis Management Policy Policy    
3.3.18 KCTCS Fund-Raising Policy Policy    
3.3.19 Outside Activities - KCTCS Policy    
3.3.20 KCTCS Travel Policy Policy    
3.3.20.1 Travel Abroad Policy Policy    
3.3.20.1P Travel Abroad Review & Approval Procedure Procedure    
3.3.21 KCTCS E-Mail Policy Policy    
3.3.22 KCTCS Motor Vehicle Policy Policy    
3.3.23 Policy on Deadly Weapons Policy    
3.3.24 KCTCS Policy on Live Animals on Campus Policy    
3.3.24-P Live Animals on Campus Procedure Procedure    
3.3.25 KCTCS Workplace Violence Policy Policy    
3.4 Political Activity Policy    
3.5 Fringe Benefits (Community College Employees Hired Prior to January 14, 1998) Policy SP3.5.3.2.3-1 Phased to FT Retirement – Vacation Payout Policy  Policy 
3.6 Employee Benefits Policy (Technical College Employees Hired on/or after July 1, 1998; Community College and System Employees Hired on/or after January 14, 1998) Policy    

3.7 Kentucky Community and Technical College System Retirement Plan Policies

Policy    
    SP3.8-1 Video Surveillance Policy Policy
    SP3.9-1 Key Issuance Policy Policy
Appendix 1 Drug-Free Policy Notification Policy    

SECTION 4: Academic and Service

KCTCS Policies/Procedures (Pol/Proc) Pol/Proc SCC Pol/Proc Pol/Proc
4.1 Policies and Procedures for KCTCS Libraries Policy    

4.1.1.3.5 KCTCS Policy on Library Collections

Policy    
4.2.5 Information and Information Technology Responsible Use Policy Policy    
4.2.6 Information and Information Technology Policy for Security Breaches and Suspected Security Breaches Policy    

4.3 KCTCS Review of Educational Units

Policy    
4.3.4 Kentucky Community and Technical College Program Advisory Committees Policy    
4.4 Policy Statement on the Accounting and Measurement of Workforce and Continuing Education Policy    
4.5 Policy Statement on the Accounting and Measurement of Community Service Activities Policy    

4.9 Kentucky Community and Technical College System Policy on Strategic Planning and Institutional Effectiveness

Policy    
4.9.1 KCTCS Strategic Planning Process and Plan Policy    
4.10 Policy for Consortial Relationships and Contractual Agreements (Credit Courses or Programs) Policy    

4.11 Policy on Program Approval

Policy    
4.11.1 Criteria for the Approval of a New Credit Certificate Program Policy    
4.11.2 Kentucky Community and Technical College System Review of Certificate Programs for Academic Credit Proposed by Universities Policy    

4.12 Policy on Collaborative Program Development

Policy    
4.13 KCTCS Assessment and Placement Policy Policy    
4.14 Policies and Procedures Relating to Implementation of Distance Learning Instructional Support in Academic Affairs, Student Affairs, and Business Affairs Policy    
4.15 Kentucky Community and Technical College System Enrollment of High School and Adult Education Students Policy Policy    

4.17 Policy on Honorary Degrees

Policy    
4.17.1 Procedure for Approval of an Honorary Degree Procedure    
4.18 KCTCS Student/Faculty Ratios in Nursing Clinicals Policy    
4.19 KCTCS Web Services Policies Policy    
4.20 KCTCS Social Media Policy Policy    
4.21 KCTCS Faculty/Staff Media Relations Policy Policy    

Procurement and Payments

KCTCS Policies/Procedures (Pol/Proc) Pol/Proc SCC Pol/Proc Pol/Proc

5.4.1 Kentucky Community and Technical College System Budgetary Policies And Procedures

Policy    

5.4.1-P Purchasing Authority

Procedure    

5.4.2 Kentucky Community and Technical College System Physical Facilities and Major Equipment Planning and Management Policies

Policy    

5.4.2-P Procurement Card

Procedure    

5.4.3 Kentucky Community and Technical College System Refund Policy

Policy SP5.4.3-1 Refund Policy  Policy 

5.4.3-P Requisitioning

Procedure    

5.4.4 KCTCS Out-of-State Tuition Waiver Policy

Policy    

5.4.4.1 Procedures for Out-of-State Tuition Waiver Policy

Policy    

5.4.4-P Procurement Documents Resulting from a Requisition

Procedure    

5.4.5 Kentucky Community and Technical College System Treasury Management Policies

Policy    

5.4.5-P Equipment - Leases, Pre-owned, R&M, Trade-in, Transfers

Procedure    

5.4.6-P Price Contracts

Procedure    
5.4.7-P Exception to Sealed Bidding Procedure    
5.4.8-P Special Purchase Authority Procedure SP5.4.8-P-1 Retirement Gifts Policy Policy
5.4.9-P Contract Types & Supplier Performance Procedure    
5.4.10-P Purchase Recordkeeping Procedure    
5.4.11-P Quotations, Invitations for Sealed Bids, and Request for Proposals Procedure    
5.4.12-P Personal Service Contracts Procedure    
5.4.13-P Printing Contracts Procedure    
5.4.14-P Independent Contractor/Employee Classification Procedure    
5.4.15-P Vehicle Assignment and Voyager Card Procedure    
5.4.16-P Deferred Purchases Procedure    
5.4.17-P Alcoholic Beverage Use Procedure    
5.4.18-P Bid Protest Procedure    

5.4.19-P Supplier Invoices and Payments

Procedure    

5.4.20-P Non PO Vouchers with Orgin Code PAY

Procedure    

5.4.21-P Imprest Fund Accounts

Procedure    

5.4.22-P Honorariums/Gifts to Speakers

Procedure    

5.4.23-P Non-Employee Stipends

Procedure    

5.4.24-P Supplier Checks - Stop Payment/Stale

Procedure    

5.4.25-P Grant Fund Purchases

Procedure    

5.4.26-P Speaker Fees and Incentives for Sponsored Activity Participants

Procedure    

5.4.27-P Exception Requests to Business Procedures

Procedure    

Payroll

KCTCS Policies/Procedures (Pol/Proc) Pol/Proc SCC Policy Pol/Proc

5.5.1-P Time and Absence Submission

Procedure    

5.5.2-P Lost or Stolen Payroll Funds

Procedure    

5.5.3-P Direct Deposit

Procedure    

5.5.4-P Employee Absence

Procedure    

5.5.5-P Deductions

Procedure    

5.5.6-P Manual Checks

Procedure    

5.5.7-P Court Ordered Deductions

Procedure    

5.5.8-P Unclaimed Payroll Checks

Procedure    

5.5.9-P Workers Compensation

Procedure    

5.5.10-P International Employees

 Procedure    
5.5.11-P Deceased Employees Wages  Procedure    
5.5.12-P Taxable Awards and Gifts  Procedure    
5.5.13-P Incentives to Participants  Procedure    
5.5.14-P Taxable and Non Taxable Fringe Benefits  Procedure    
5.5.15-P Bridge Loan Payments  Procedure    
5.5.16-P Overpayment of Wages  Procedure    

Budget

KCTCS Policies/Procedures (Pol/Proc) Pol/Proc SCC Pol/Proc Pol/Proc

5.6.1-P Biennial Budget Development

 Procedure    

Travel

KCTCS Policies/Procedures (Pol/Proc) Pol/Proc SCC Pol/Proc Pol/Proc

5.8.1-P Employee Travel Expense and Reimbursement

Procedure

SP5.8.1-P-1 Travel Supplement Pay Policy

and

SPR5.8.1-P-1 Travel Reimbursement Procedure

Policy/Procedure 

5.8.2-P Moving & Temporary Assignment Expense Reimbursement

Procedure    

Bookstore

KCTCS Policies/Procedures (Pol/Proc) Pol/Proc SCC Pol/Proc Pol/Proc

5.9.1-P Bookstore Charge Procedures

Procedure