SCC Engagement Calendar | SCC

SCC Engagement Calendar

Division: Institutional
SCC Procedure Number:
 SPR2.0.2-2
OPR: Executive Administrative Assistant to the President
Issued: 11/23/2022
Revised: 5/22/2023
Approved SCC President/CEO: 5/22/2023
Reference KCTCS Policy: 2.0.2


Procedures

To ensure efficient and standardized communication for the SCC Engagement Calendar, the following procedures must be followed:

All SCC faculty and staff have access to Outlook 360 to make additions to the SCC Engagement Calendar. See attachment 1.

Advanced planning for Somerset Community College faculty and staff is important. Designated editors will promptly add opportunities for engagement and training to the SCC Engagement Calendar.

To ensure uniformity, editors should apply a standardized approach when creating new calendar entries as follows:

Template

Subject: Category: brief description

Location: Place: City, State

Category Color: Based on the chart below, select the “categorize” color that best describes your calendar entry (more than one category may be chosen).

Body of Calendar Entry and Attachments: It is not necessary to add information to the body of the calendar entry or attachments unless doing so will enhance the information being presented.

Example

Subject: Enrollment: Centre College Fair

Location: Centre College Gym: Danville, KY

Category Color: Green = Enrollment

Color Chart for SCC Engagement Calendar
Category Color
Academic Teal
Administration Yellow
Appreciation Grey
Campus Center Maroon
Community Light Purple
DEI Navy Blue
Enrollment Green
Laurel Campus Dark Purple
Limited Availability Black
Pre-Admissions Conference Peach
Student Event Blue
Training/TLC Pink
WS/CE Orange

Editors have been identified from various areas of SCC.  Editors may add, delete, or alter calendar entries.  The Office of the President - Executive Administrative Assistant has the authority to give editors the ability to add, delete, or alter calendar entries.

In the event, a faculty or staff member wishes to include a calendar entry but does not know the editor to give the information, the SCC Engagement Calendar Submission Form may be completed and submitted to the Executive Administrative Assistant to the President.

SCC Engagement Calendar Editors and Category Definitions
Somerset Community College Category Editor Category Defined
Academic Affairs Administrative Support to the Senior VP of Academic Affairs Semester Start/End, Institutional Closings
Archibus Facilities and Events Supervisor Featured events and training opportunities
Admissions Admissions Manager SCC Tours, College Fairs, High School Visits, Recruiting Outreach Events
Appreciation Days Office of the President - Executive Administrative Assistant Appreciation Weeks/Days per Recognition newsletter
Associate Degree Nursing, EMS-Paramedic, CPR, MLT Phlebotomy, Physical Therapist Asst, Radiography Health Sciences Administrative Support Open Houses and Pre-Admissions Conferences, Program Recruiting Events
Barnes & Noble Bookstore Barnes & Noble Bookstore Assistant Store Manager Barnes & Noble events
Business & Professional Services Business & Professional Services Administrative Support Open Houses and Pre-Admissions Conferences, Program Recruiting Events
Business Affairs Business Office – Business Office Specialist Procard statements, PPE Deadlines, Mandatory Training Deadlines, Open Enrollment, Year-end Deadlines, Travel Deadlines, Student Payment Deadline
Career & Technical Education Career & Technical Education Administrative Support Open Houses and Pre-Admissions Conferences, Program Recruiting Events
Community Events, Featured Events and Training Opportunities Facilities and Events Supervisor Community Events held at SCC (Ex: MMF, 58:10 5k, etc.)
DEI (Diversity, Equity, and Inclusion) Office of Diversity and Inclusion DEI College and Community Events
Dual Credit Dual Credit Administrative Support High School Visits, Annual Dual Credit Orientation
Honors Program Honors Program Director Honors Program Events
Humanities, Fine Arts, & Social Sciences Humanities, Fine Arts, & Social Sciences Administrative Support Open Houses and Pre-Admissions Conferences, Program Recruiting Events
Laurel Campus Laurel Campus Administrative Support Campus Specific Events/Recruiting
Laurel Campus Library Laurel Campus Librarian Campus specific: featured events and educational events
Math & Natural Sciences Math & Natural Sciences Administrative Support Open Houses and Pre-Admissions Conferences, Program Recruiting Events
McCreary/Clinton Centers McCreary & Clinton Centers Administrative Support Campus Specific Events/Recruiting
Medical Assisting, Pharmacy Technology, Respiratory Therapy Health Sciences Administrative Support - Laurel Campus Open Houses and Pre-Admissions Conferences, Program Recruiting Events
Nurse Aid, Practical Nursing, Surgical Technology Health Sciences Administrative Support Open Houses and Pre-Admissions Conferences, Program Recruiting Events
Office of the President Office of the President - Executive Administrative Assistant Legislative Tours, Superintendent Tours, LC Meetings, Forums, Convocation, Special events, College-wide Events
Phi Theta Kappa Phi Theta Kappa Regional Coordinator, Kentucky PTK Events
RAISE Program RAISE program Administrative Support RAISE/Navigator Events
Russell/Casey Centers Russell & Casey Centers Administrative Support Campus Specific Events/Recruiting
SCC North Campus Library SCC North Librarian Campus specific: featured events and educational events
SGA (Student Government Association) SGA Advisor Blood Drives/SGA Meetings/Student Events
Theatre Fine Arts Coordinator Theatre events
TLC Online Learning/Teaching & Learning Center TLC training opportunities
University Center of Southern KY/Transfer Administrative Assistant University Center of Southern KY/Transfer Center
Workforce Solutions Workforce Solutions Administrative Support Workforce solutions training and events

Reviewed: 4/19/2023: Non-substantive changes, 4/10/24: Non-substantive changes