Former Employee - Affiliate Email Account Policy

Division: Institutional Effectiveness
SCC Policy Number: SP 3.3.21.2
OPR: VP of Institutional Effectiveness
Issued: 4/26/2024
Revised:
Approved SCC President/CEO: 4/26/2024
Reference KCTCS Policy: KCTCS Email Policy 3.3.21, KCTCS Information Technology Acceptable Use Policy 4.2.5

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Policy

It is the policy of Somerset Community College to provide affiliate email accounts to former employees only in situations where such access to email service is required for continuity of college services. Further, the granting of access to an affiliate email account is not automatic and occurs only after a clear, bona fide business use case, presented by the requestor is evaluated and approved by the requestor’s supervisor and appropriate Vice President.

Affiliate accounts are intended to meet a unique, short-term need for maintaining continuity of college services. Affiliate accounts for former employees are not intended to be the norm but rather the exception. The list of affiliate accounts will be reviewed bi-annually by the Somerset Community College Executive Council, and any affiliate accounts no longer deemed necessary will be removed.

This policy does not apply to affiliate accounts for external organizations requesting affiliate email accounts as part of normal operations and business with Somerset Community College.