SCC Facility/Campus Closure Procedure | SCC

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SCC Facility/Campus Closure Procedure

Division: Operations
SCC Policy Number: SPR3.3.17-1P
Issued: November 22, 2019
Revised:
Approved SCC President/CEO: November 22, 2019
Reference KCTCS Policy: KCTCS Policy 3.3.17


Definitions:

A. Closing the College: This means to close all operations other than those operations deemed essential to the protection of life and property. Closing the college results in the cancellation of classes, student, faculty and staff activities, and meetings. All general offices are closed.

B. Delayed Opening: This means refers to closing of all operations for a designated period of time. Classes are cancelled during the delay.

C. Early Closing: This means to close all operations, including cancellation of classes, student, faculty and staff activities, and meetings. All general offices are closed.  Cancellation of non-academic activities refers to cancellation of an event such as theatrical productions, concerts, or other scheduled student activities, workshops, or community events.

Procedures:

Weather Related

If a weather emergency situation develops, college officials will make an assessment of the current weather along with the immediate weather forecast to determine what closings or delays may need to be announced.  The decision to close will be made by the College President or his designee after consultation with the Senior Vice President, the Vice President of Operations, and others as appropriate.  The College President or his designee will then make the decision to delay opening, close the college, or close the college early.

The College President or designees will notify television stations identified in this procedure and post the closing or delay on the college website and social media platforms, and authorize the issuance of a SNAP message.  Employees and students are directed to follow notifications regarding closure, delayed opening, or early closure.

When a college closing or delay is declared, all employees are excused from work and required to go home.  Essential emergency employees such as maintenance and operations will be required to work during emergency closings as directed by the Vice President of Operations.  Employees will be paid according to KCTCS policy concerning emergency closings.

Whenever possible, decisions to close will be made by approximately 6:00 a.m. EST and decisions to cancel night classes or activities will be made by 3 p.m. EST.  In certain emergencies, an effort will be made to announce closures or cancellations the evening prior by 10:00 p.m. EST.  Closures will generally be college-wide; however the College President reserves the right to close specific sites based on weather and for the safety of employees and students affected.

Workforce training at employer locations will not be subject to college weather closure announcements.  The decision to cancel workforce training will be made by the Vice President of Workforce Solutions after consulting with the employer.  The Vice President of Workforce Solutions will notify the College President as to the wishes of the employer.

Weather Related Notification Methods

SCC SNAP Emergency Notification System messages will be sent to the student/employee’s preferred phone numbers and/or email addresses entered into PeopleSoft Employee or Student Self-Service. Student/employees should visit kctcs.edu/snap to assure the preferred phone number or email address is listed.  The SCC switchboard will contain an automated voice closure message.

Website and social media notifications will include:

  • somerset.kctcs.edu
  • Facebook.com/Somerset/CC
  • Instagram.com/somersetcc/
  • Twitter.com@Somerset_Tweets

The following television stations will be notified of any delays or cancellations:

Lexington, KY

  • Channel 18 (WLEX) NBC
  • Channel 36 (WTVQ) ABC                                               
  • Channel 36 (WTVQ) ABC
  • Channel 27 (WKYT) CBS                               
  • Channel 56 (WDKY) FOX

Bowling Green, KY

  • Channel 13 (WBKO) ABC

Knoxville, TN

  • Channel 10 (WBIR) NBC                                
  • Channel 6 (WATE) ABC

Hazard, KY

  • Channel 57 (WYMT) CBS

Nashville, TN

  • Channel 5 (WTVF) CBS                                   
  • Channel 6 (WATE) ABC

Louisville, KY

  • Channel 3 (WAVE) NBC                                 
  • Channel 41 (WDRB) CBS
  • Channel 32 (WLKY) CBS                                
  • Channel 11 (WHAS) ABC                               

OTHER CLOSINGS AND DELAYS

It may be necessary to close or delay opening of specific buildings or campuses due to unforeseen circumstances such as building damage due to fire, tornado, mechanical issues, utility outages, or any potentially hazardous situation to employees and students.  In these situations, the College President will confer with the college executive team, center directors, utility personnel, local first responders, and community partners to determine whether classes can be moved to another location or will require closure or delays.  These notifications will be executed by the College President or his designee in the same fashion as weather related notifications.

The Vice President of Operations or his designee will report full details of a closure, delay, or class cancellation for any emergency to the KCTCS Director of Safety and Emergency Services.