Bookstore Charge Dates
If purchasing books in person, the charge dates begin January 3, 2011. You do not
need a paper voucher to charge books IF you have a Financial Aid Release (FAR) form
on file and your aid is complete. You can check your self service at www.somerset.kctcs.edu to view awards, schedule, and bill for tuition. If your aid amount is larger than
your tuition amount AND you have a FAR on file, you are eligible to charge books.
You will have to have an official copy of your schedule and a photo ID (such as a
If you don't want to wait in the long line to charge books, you may order your books online at http://kctcs.bncollege.com/. Books ordered online are scheduled to be shipped on January 3, 2011 if they are ordered in advance. If WIA is paying your books and you want to order them online you must do it through Edna Jackson, SCC Bookstore Manager. She will have them shipped to the college bookstore so they can be charged to WIA. If you order them online they will be charged against your financial aid.
If WIA is paying a portion of your books, please see Loretta Johnson for a book voucher. If you are picking your books up on the London campus, tell them that you are in the WIA program, otherwise the charges will be taken out of your financial aid. (Loretta is now located in the Financial Aid suite at the Somerset North Campus.)
NOTE: If the bookstore is temporarily out of your book, please ask a bookseller about lock in sales. This will allow you to charge the book to your financial aid even though the book may come in after bookstore charge dates.
If you have attempted more than 90 credit hours for an associate degree or more than 60 hrs for a diploma, then you are required to have a degree audit completed each term. For a degree audit, ONLY required courses are approved. If you take classes that are not required, then they will not be approved for financial aid to pay. Your degree audit must be complete before bookstore charges can occur. The Financial Aid Office has attempted to submit a degree audit for all required students. However, this is a manual process. Please ensure you have registered by December 3th to allow plenty of time for processing.
The College closes December 17 and will reopen January 3rd. Please realize that this may delay the completion of processes for bookstore charges.
SAP (Satisfactory Academic Progress)
In order to be eligible for Financial Aid for the spring 2010 term, you must either be a MEETS, Probation 1 or Probation 2 on SAP. If you are SUSPENDED, you need to appeal. Download and complete an Appeal SAP Request form. This appeal should be turned in BEFORE leaving for Christmas Break. Bookstore charges CANNOT occur if you are suspended from aid. Emails will be sent over Christmas break for students that are suspended and need to do an appeal. Please note that if an appeal is required, you will not be able to charge books until your appeal has been submitted and ruled upon. SAP APPEALS need to be turned in by close of business on January 3rd. Appeals will be reviewed on January 5th and 7th!
Aid Available for Spring 2011 and Tuition Charges
Check your Student Self Service account for the aid available to you. Remember all
aid is figured at FULL TIME until classes are locked on the Friday of the first week
of classes. You may also view your tuition charges at the same link. Aid minus tuition
equals eligibility at the bookstore.
EBills will be sent to all students. Tuition is due on Friday, January 14th!
If you are in the WIA program, make sure your FAFSA is complete and you have turned in all paperwork if you were picked for verification. An incomplete financial aid file will result in cancellation of all WIA benefits.
Disbursement of Aid for Spring 2011
Aid is scheduled to hit your KCTCS debit card on Thursday (after noon), February 24th. If you are receiving a check, please allow a couple of more days for delivery.
PLEASE READ YOUR COLLEGE EMAIL FREQUENTLY!!