ConceptKCTCS/KCTCSConcept Satisfactory Academic Progress (SAP) FAQs | SCC
banner image of male student_costs & financial aid

Satisfactory Academic Progress (SAP) FAQs

What happens when I don’t meet these standards?

After your first semester of not meeting the GPA and/or the completion percentage standards, you will be placed on a “Warning.” You still have eligibility for financial aid at this time, but must work to meet the standards.***

After the second semester of not meeting the GPA and/completion percentage standards, you will be suspended from financial aid, and are ineligible for funds.

Once you have exceeded the 150% point of the time frame required to complete your program, you are suspended from financial aid, and are ineligible for funds.

***There are no “warning” periods for maximum timeframe (MTF), this is automatic once the 150% is reached.

What is Satisfactory Academic Progress (SAP)?

SAP is a federal regulation which outlines the standards a student must maintain in order to be eligible to receive federal Title IV funds. These standards are:
1.    A minimum cumulative GPA of 2.0 or greater.
2.    A minimum cumulative completion rate (credit hours earned/credit hours attempted) of 67%.
3.    An earned credential within 150% of the published credits required to complete your current program of study.

Is there anything I can do once I’ve been suspended?

Yes. Students may appeal their suspension through the “SAP Appeal Request” link located on their student self-service account:

The appeal will be reviewed by an appeals committee. Once reviewed, the student will be notified that they must login and acknowledge the decision of the committee. All committee decisions are final.

If I’m suspended and I sit out for a semester, or longer, will I still be suspended when I return?

Yes. SAP is a cumulative measurement. The GPA, completion percentage, and attempted credits, are not erased after any period of time.

Do I have to do anything after my appeal is approved?

Yes. Once you have an approved appeal, you must complete a plan of action with your advisor. This plan is an agreement that you will only be taking courses required to graduate from your current program, that you will successfully complete all courses for which you register, and that you will not change your major while on the plan.

Along with the plan of action, you must submit a program plan, which you and your advisor should discuss, which outlines the courses you will be taking and when you might expect to graduate if you stay on track.

Why do I have to complete the plan of action and program plan?

Federal SAP guidelines ask for a student failing to meet SAP standards, and who is not on pace to graduate within 150% of their program, to devise a program with their advisor. The plan is a tool to help ensure that you stay on track to graduate in a timely manner and that you maintain your eligibility for financial aid.

What happens if I fail or withdraw from a course(s), or change my program plan, while I’m on my plan of action?

Failure to adhere to the signed plan of action, an agreement to successfully complete all courses, and remain in your program will result in the suspension of your financial aid.

If I’m suspended while on a plan of action, is it possible to appeal again?

Yes. The college allows a second appeal; however, the appeal cannot be for the same reason as the prior appeal, and the circumstances must have been unforeseeable. Additional documentation may be required.

If I’ve already had two appeals, or my appeal is denied, is there anything that I can do to regain financial aid eligibility?

Once you have used two approved appeals, or if you have an appeal that has been denied, the only way to regain financial aid eligibility is to take courses, and pay your expenses out-of-pocket, without the use of federal financial aid (including loans), until you have reached a 2.0 GPA and a 67% completion percentage, and have not yet reached maximum time frame.

If I’m suspended for my GPA and/or completion percentage, and my appeal restricts me to only taking a certain number of hours, can I pay or use loans to take additional courses?

Any restrictions on an approved appeal must be adhered to, until you have proven you can be successful by SAP standards. Note that students who are MTF-only (do not have GPA and/or completion issues) may be an exception, and would have to be reviewed.

If I’m restricted on my appeal, and I take the stipulated hours and I’m successful, can I take more hours in the next semester?

Yes. If you are able to successfully complete reduced hours while on your plan of action, and you do not change your program plan, you will not be restricted again, unless, at any point you fail to meet the criteria of the plan.

How should I submit additional information or documentation for my appeal?

You may submit documentation via email at, via fax at 606-864-3875, mail at 100 University Dr., London, KY 40741 or in person