The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, is a federal law that protects the privacy and confidentiality of personally identifiable information contained within student education records. Colleges in the Kentucky Community and Technical College System comply with FERPA's confidentiality protections and adhere to procedures dealing with student education records and directory information recommended by the American Association of Collegiate Registrars and Admissions Officers.

In its discretion, a college or KCTCS as appropriate may provide Directory Information in accordance with the provisions of the Act [Family Educational Rights and Privacy Act of 1974] to include:

  • student name address email address
  • telephone number
  • date and place of birth
  • major field of study
  • dates of attendance
  • degrees and awards received
  • the most recent previous educational agency or institution attended by the student
  • participation in officially recognized activities and sports

Privacy and Release of Student Records

Students may withhold directory information by notifying designated officials at the college in writing within ten (10) calendar days from the first scheduled day of class of the fall term. All written requests for non-disclosure will be honored by the college for one (1) academic year. Requests to withhold Directory Information must be filed annually thereafter. A request for “non-disclosure” is commonly called a “privacy request”.

Learn more about FERPA on the KCTCS website.

“Directory” Disclosure

MCTC may also disclose, without consent, “directory”-type information such as student name, address, email address, telephone number, date and place of birth, honors, awards, and dates of attendance. Students may ask for a copy of MCTC written FERPA policy, ask to see their records, or request that MCTC not disclose directory information by contacting the Student Development Office.

The Registrar’s Office is responsible for maintaining and ensuring the security of academic records. In the event of an accidental release of student information, the Registrar will immediately contact the student by e-mail, certified mail and telephone. In addition, the student will be informed of their right to file a complaint with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202-5901.