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Award Information

Please take a few moments and thoroughly review this information regarding your Financial Aid at SCC. Most awards listed on your award notification letter or your financial aid awards page are based upon full-time enrollment (12 credit hours or more) eligibility. Awards will be adjusted to match eligibility based on enrollment level after the Census date of each semester if you do not attend full-time.

  • If you drop a class before that session begins, your financial aid will be adjusted accordingly. Dropping below half-time may result in cancellation of some aid awards. It is strongly recommended that if you drop classes with the intention to add others, that you drop and add classes on the same day. If you have been awarded the Pell Grant, it cannot be increased if you add a class after the Financial Aid census date. You will be responsible for repaying any funds you are not eligible to receive as a result of a change in enrolled hours or in your financial aid data.
  • Our office will be using your campus email address to communicate with you. Please frequently check your KCTCS email account for important notices. Please be advised that any paper mail communication will be sent to your address on file in our PeopleSoft processing system. Review your address information to make sure it is accurate.

Rights and responsibilities: The following is information that you, as an applicant for Federal Title IV Financial Aid, should read and understand.

  • The Financial Aid Office reserves the right on behalf of SCC and the criteria established by the U.S. Department of Education to review, change and cancel an award at any time because of changes in financial and/or academic status.

  • Commitment of financial aid is tentative and contingent upon receipt of funds from the loan, grant, and/or scholarship program from which aid is awarded.

  • You must report to the SCC Financial Aid Office any additional financial aid resources you receive. This includes but is not limited to: non-institutional scholarships, third party payments, veteran benefits, tuition waivers, etc.

  • You must reapply each year for financial aid to determine your eligibility for financial assistance.

  • If you receive more funds than you are eligible, you may have to repay or cancel certain funds.

Viewing / Accepting / Declining your aid:

Please visit the KCTCS PeopleSoft Self-Service online system to view and accept or decline your awards. You may access PeopleSoft Self-Service at https://students.kctcs.edu/. This is a secure process (the “s” after “http” indicates this.) Once completed, your financial aid award will be automatically updated.

How to Access Student-Self Service

  • Go to https://students.kctcs.edu

  • Select “LOGIN HERE” under the KCTCS logo in the upper left corner

  • Enter your User ID and Password
    Your User ID is the same as your KCTCS e-mail username (example: jsmith0004) and your KCTCS e-mail password

  • Select “Self Service”, “Student Center”, “Finances”, then “Accept/Decline Financial Aid”

  • Read the Aid Year Description and then select the current Aid Year.

To accept an offered award such as a Loan, you must check ‘Accept’ and then click ‘Submit’. If you want to accept less than what you are offered, you can adjust the amount after you have checked ‘Accept’. Once you are finished making adjustments, you can click ‘Submit’ to finalize these changes.

By accepting disbursement of this aid, you are agreeing that you have read and understand the information provided including your rights and responsibilities as a financial aid recipient.

Aid Disbursement:

The disbursement process will begin after the Financial Aid Census date for each semester. The disbursement date represents the earliest date funds can be applied to your account in Student Billing. The Financial Aid Office cannot guarantee the arrival date or disbursement date of funds.

  • Please check your student account in PeopleSoft to see if your financial aid has posted.

  • Disbursed financial aid that is more than your tuition/fee charges and any allowable bookstore charges is considered excess funds. Excess funds are refunded through Higher One. Information regarding your Higher One account can be found online at www.higherone.com or on our website under Refund Policy.

Consumer Information:

As calculated by the SCC Financial Aid Office, your financial aid package may consist of Federal/State Grants, Federal Student Loans, Scholarships, and/or Federal Work Study. All aid was determined by the information you provided on your FAFSA. Information about the aid programs as well as academic requirements for eligibility can be found online at www.kctcs.edu/student/financialaidscholarships. Additional student consumer information can be found here: Consumer Information

Multiple Start Dates:

Financial Aid programs cannot be paid to a student if attendance is not verified. Students who have multiple start dates whose enrollment changes as a new term/semester begins will have their financial aid adjusted to reflect any changes made. Financial Aid may be reduced and/or canceled if the student fails to take all of the classes for which they enroll.

SAP:

In order to continue eligibility for Federal and State aid, you are expected to make Satisfactory Academic Progress (SAP) toward graduation. Federal and State Financial Aid funds will not be awarded until you have successfully been evaluated for SAP.

R2T4:

A student who totally withdraws, ceases to attend classes, or receives all failing grades (E, F, W, or I) will be subject to the Return to Title IV policy. Federal Aid will be returned based on last date of attendance. A student whose attendance is documented by the instructor past the 60% mark of the semester will not be subject to the Return to Title IV Policy. Additional information regarding R2T4 is available at the Financial Aid Office or can be found here.

Please contact the SCC Financial Aid Office at (855) 66GO-SCC if you have any questions about your awards or the aid process.